Apartment Walkthrough Checklist: Don’t Move In Without Checking These Things

Moving into your first apartment in NYC or planning a big move to another city, like a rental in Chicago? Before signing off on your new home, you’ll want to schedule an apartment walkthrough. A walkthrough is a detailed inspection of the apartment with your landlord or property manager to ensure everything is in proper condition before you move in. This simple step can save you from future headaches and unexpected surprises. 

Jump to: 

• • What to bring to your walkthrough
  • What to expect during the walkthrough
  • What to do if you can’t do a walkthrough in person
  • Apartment walkthrough checklist for tenants
  • Frequently asked questions about apartment walkthroughs

Why an apartment walkthrough is important

An apartment walkthrough helps protect both you and the landlord by documenting the apartment’s condition before you move in. It ensures that any pre-existing damages are noted so you won’t be held responsible when you move out. From spotting potential maintenance issues to confirming that appliances work and utilities are functional, a walkthrough is your opportunity to catch problems early. It also sets the tone for a smooth tenancy, giving you peace of mind as you settle into your new place.

Preparing for an apartment walkthrough

An apartment walkthrough is a key step before moving in, helping you catch any issues and ensure the space meets your expectations. To stay organized and avoid missing details, it’s helpful to bring a checklist and other tools to document the apartment’s condition. The walkthrough is often scheduled as part of the move-in process, so be sure to coordinate the meeting time with your landlord or property manager in advance.

What to bring to your walkthrough

Being prepared can make your walkthrough more effective. Here’s what you should bring:

• Walkthrough checklist: The landlord may provide a checklist, but you’re welcome to bring your own to ensure nothing gets overlooked. (We’ve included a checklist below to help you get started.) Having a checklist on hand allows you to thoroughly inspect each area of the apartment step by step.
• Lease agreement: Keep this handy for referencing terms and verifying any repairs or updates the landlord previously agreed to.
• Camera or smartphone: Use it to document the apartment’s condition with photos or videos, especially any damage you notice.
• Notebook and pen: Useful for jotting down concerns or specific issues to discuss with the landlord.
• Flashlight: Helpful for checking dimly lit areas like under sinks, closets, and corners.
• Measuring tape: If you’re considering moving forward with the apartment, a measuring tape can help you plan furniture placement and ensure your items will fit.

What to expect during the walkthrough

During the walkthrough, you’ll inspect the apartment with your landlord or property manager. The goal is to carefully check each room for potential issues. Focus on:

• Testing appliances, water pressure, windows, doors, and utilities.
• Examining walls, flooring, light fixtures, and plumbing for signs of damage or wear.
• Looking for scratches, stains, leaks, or anything that seems off.

Compare your checklist with the landlord’s to make sure nothing is overlooked. Confirm how any issues will be addressed and whether they will be repaired before move-in.

What to do if you can’t do a walkthrough in person

If you can’t attend the walkthrough in person, there are still ways to ensure a thorough inspection. Ask the landlord or property manager to conduct a virtual walkthrough via video call so you can see the apartment in real time and address any concerns. Alternatively, request detailed photos or a video tour highlighting key areas like appliances, flooring, walls, windows, and plumbing fixtures, and compare these with the landlord’s inspection checklist. If possible, have a trusted friend or loved one attend on your behalf, providing them with your checklist and specific instructions. 

Apartment walkthrough checklist for tenants

This comprehensive checklist ensures every detail of the apartment is examined, leaving you confident and prepared to move in.

Kitchen checklist

• Test all appliances, including the refrigerator, oven, microwave, and dishwasher.
• Inspect countertops for scratches, burns, or stains.
• Open and close all cabinets and drawers, ensuring they are functional.
• Test the sink for water pressure and check for leaks under the sink.
• Ensure the garbage disposal works (if applicable).

Bathroom checklist

• Test the toilet for proper flushing and stability.
• Check the sink, shower, and bathtub for water pressure and drainage.
• Inspect tiles and grout for cracks, mold, or mildew.
• Test ventilation fans for noise and functionality.
• Ensure mirrors and fixtures are secure and undamaged.

Bedroom checklist

• Test windows for smooth opening and proper locks.
• Inspect closet doors, rods, and shelving for functionality.
• Check walls and floors for any signs of damage.

Living room checklist

• Test windows and sliding doors for proper operation.
• Inspect built-in shelves or fixtures for wear or tear.
• Check any included furniture or features for condition (if furnished).

Utilities checklist

• Test the thermostat for heating and cooling.
• Run water in all sinks and showers to check temperature and pressure.
• Test all outlets with a phone charger or small device.
• Locate and inspect the breaker box for labels and functionality.

Exterior checklist

• Inspect the main entry door for dents, scratches, or signs of wear.
• Test the doorbell or intercom system to ensure it works.
• Check outdoor lighting and note any broken fixtures.
• Look at railings, stairs, and pathways for stability and safety.
• Confirm that any outdoor areas, like patios or balconies, are clean and well-maintained.

Safety checklist

• Ensure smoke and carbon monoxide detectors are present and functional.
• Locate fire extinguishers or sprinkler systems to confirm they are up to date, and any other fire prevention technologies.
• Check all locks on doors and windows for security.
• Verify that emergency exits or escape routes are accessible and unobstructed.

Walls and ceiling checklist

• Look for cracks, peeling paint, or water stains.
• Check for signs of mold or mildew, especially in damp areas.
• Note any holes, scuffs, or other damage.

Lighting checklist

• Test all light switches to ensure they work.
• Replace any burnt-out bulbs or report fixtures that don’t work.
• Inspect light fixtures for damage or missing covers.

Flooring checklist

• Look for scratches, stains, or discoloration on hardwood or tile.
• Check for loose tiles or uneven surfaces.
• Inspect carpets for stains, tears, or signs of wear.

Frequently asked questions about apartment walkthroughs

1. Do I have to attend the walkthrough in person?

While it’s recommended to attend in person, you can request a virtual walkthrough or detailed photos if you’re unable to be there physically.

2. Is a walkthrough mandatory before moving in?

Walkthroughs are not always legally required, but they are highly recommended. Completing a walkthrough helps document the apartment’s condition at move-in, which can protect you from being held responsible for pre-existing damage when you move out.

3. Should I bring my own checklist?

Yes, even if the landlord provides a checklist, bringing your own ensures you don’t miss anything important.

4. What happens if I find issues during the walkthrough?

Document any issues with photos or videos and point them out to the landlord during the walkthrough. Confirm whether the problems will be repaired before move-in or simply noted in the condition report to avoid being held responsible later.

5. Can I ask for repairs after signing the lease?

Yes, you can request repairs after signing the lease, but it’s often easier to address any issues during the walkthrough before moving in. Identifying concerns early allows you to clarify repair timelines and avoid potential disputes later.

6. What should I do if the landlord refuses a walkthrough?

If the landlord declines to conduct a walkthrough, document the apartment’s condition yourself as soon as you move in. Take detailed photos and videos of each room, focusing on any existing damage or wear. Share this documentation with the landlord and keep a copy for your records to help protect yourself from disputes when moving out.

7. How long does an apartment walkthrough take?

A walkthrough typically takes 30 minutes to an hour, depending on the size of the apartment and the number of issues you identify.

8. Can I bring someone with me to the walkthrough?

Yes, bringing a friend, family member, or even a professional inspector can provide an extra set of eyes for spotting issues.

9. What is a condition report?

A condition report is a document that records the state of the apartment at the time of move-in. It typically lists the condition of walls, floors, appliances, fixtures, and other features, noting any existing damage or wear. Both you and the landlord may sign the report, and you should request a copy for your records. This document helps prevent disputes over damages when you move out.

10. Is a condition report the same as a walkthrough checklist?

Not exactly. A walkthrough checklist is a tool used during the initial inspection to help you systematically check each part of the apartment for issues, while a condition report is a formal document, often provided by the landlord, that records the apartment’s condition at move-in. The condition report may reference findings from your checklist, but it typically requires both you and the landlord to sign it, serving as an official record to prevent disputes over damages when you move out.

11. Should I keep a copy of the condition report?

Absolutely. Keeping a signed copy of the condition report protects you in case of disputes when you move out.

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